How to create the ideal work life balance – post 3 – time management

There are several things to consider in time management. This is a food for thought blog to help you to learn how to manage your time better to live a more rewarding and more simple life.

1. Self indulgence awareness

2. Discipline

3. Priorities

4. Short term vs long term

5. Systems

6. Learning to become happy with being lazy

7. Delegation and control

8. Automation

9. 3 filing trays

10. Saying no, not now, never, and reviews.

So starting with number 1. The first thing we must realize is that we often indulge ourselves with time wasting

and that is allowed, unless there are things we need to do or should be doing.

Games whilst on calls

I play this whilst talking on Skype – no loss of time – but I feel my life is more fun.

So the lesson here is to be aware of time passing through us. Everyone needs slack in their day, we cannot always be doing something we should be doing. The big lesson is to feel and find that balance between fun, family, finance, future, and fitness. (the five f’s)

As you feel that balance between the five f’s … start to be disciplined. Decide to become the best disciple of your future actions.

Number 2. Discipline :- Start by using lists, more in http://simonhamer.wordpress.com/2013/11/07/how-to-create-the-ideal-work-life-balance-post-1-keeping-lists/ 

and start to decide to keep records of what you need to do, now, later or not at all. Skip to 9. The 3 filing trays for more information.

Image from http://ideaspotters.blogspot.com

Time management - Blog

On to Number 3.  Priorities

What are your priorities?

I fully accept they differ from person to person and you must acknowledge that these change with your age, race, gender, religion, politics and ability.

At age 15, I only had one priority.  Aged 21, I finally learned another.

At age 26, I changed my priorities completely. (just smiled at this priority created nearly 30 years ago)

My point? Acknowledge that your priorities change and learn to manage your time to allow for the changes in your life, and those in your life may decide some of your most demanding priorities.

Number 4. Short term vs long term

As you manage your life remember that your life will change and that you should concentrate on all the times in your life, now, soon to come and the long term future. If you never plan forward for the long term, it may be too late to sort it out when the long term becomes the present. So one thing to throw in here, is learn how to take on help to quickly make hard decisions with advice from great mentors and advisers. Schedule meetings into your time management with professionals for things like wills, financial reviews, health checks, estate planning, school fees, university visits, and often over looked in these debt ridden times full car services.

Number 5. Systems

Lists obviously.

Some thoughts for your systems … not for me to lecture you here … but here are some thoughts to consider from a person who in my life, who had these things totally mastered.

Dad used to record all manner of things, but regularly he would review these, and decide which needed further time.

Notes in diaries, folders for projects, thoughts on scraps of paper filed within drawers and labelled.

In his last few years Dad’s meticulous records meant that everything was easy to find, easy to trace, it took Dad so much time to do it, but Dad’s priority was by then to make it so easy for the family to sort out his affairs when his time came to leave this earth. Make your decisions based upon your life.

Number 6. Learning to be happy with being lazy

Get ready, if you create real balance in your time management, you could find that your life need no longer be frenzied, over run, or pressured. http://files.sharenator.com/634081777606341745_Lazy_Definition_of_laziness-s800x600-57671-580.jpg

There is a tendency to look for things to do or just crash back into old time absorbing habits when life becomes simpler.

Here’s an example of time management from our household that saves hours.

We all have some  of these (“your men”) as we call them, these are the washing machine, the slow cooker, tumble dryer, and some are lucky enough to have a dish washer. The trick here is to set these going before you do other tasks. They will be doing your jobs for you whilst you do something else you feel you need to do. Next trick, take a hard look at your appliances, can you make them do more with less time. A lot of time people are stuck in time wasting habits, because they rush to get everything done, but with a few quick reviews they can save hours. Our dishwasher does the pots on quick in 30 minutes, as opposed to 140 minutes on Eco setting.
Even if you have to do some of the pots twice you are saving time overall.

Number 7. Delegation and control

If you are intending to be a successful executive, how much time could you save by delegating tasks to others, that you can effectively control by checking their actions later. On to another list, to check on later when the action should be completed. I’m sure can think of loads of these, great examples are appointment keeping, bookkeeping, collation of facts, documents, research, deletion of emails that you have no need to see, forwarding emails to others to deal with that are below your pay grade.

Number 8. Automation

Receipts, invoicing, direct debits, list of responses to the same issue .. click button response.

Many things can be automated, and just require adding to a list to be reviewed later to ensure they are completed.

Number 9. The 3 Filing Trays

As paper, or tasks arrive, they fall into three categories …

1. Do it now, or delegate immediately. List them, then decide which needs your time first. Try to delegate everything you can immediately, they can then be “your men” working on the tasks you have decided do not need to done by you, but someone does need to do them.

2. Projects and may be needed later (label up and file) Put on lists for later action.

3. Not needed, just bin it.

Number 10. No, not now, never and reviews

Learn to say no, not now, or never to things that are going to clutter your life with excessive absorption of your time, that do not come on to your list of priorities.

Put on your list to review your systems, actions and most importantly your priorities.

 

Good luck

 

See you soon

 

Simon Hamer

How to create the ideal Work Life Balance – post 1 – Keeping Lists

Lists are one of your greatest assets and most loyal friends in making your life and work simple.

Question – Why is it my most loyal friend?

Answer – once you add an important action to the list, it will always be by your side reminding you decided that you wanted or needed to do.

Tell me a friend that always does that … without annoying you.

Why is it my greatest asset ?

Always using a list that you use as your primary reference point, will ensure that you never forget to do anything that you wish to do or should do. Imagine never missing a bill, a train, a meeting or a voluntary engagement ever again. Vision – keeping your life so organized that  you sleep better every night or continue to sleep well.

I run several businesses with various different people.

My key list – Here’s one to try.

Financial Liabilities / here and forthcoming.

On it, I put every bill, I write every forthcoming expected liability that is not automated by direct debit or standing order.

When there’s little on it, I just pay the most important first, and I just pay one each day.

If it gets more than 10 items long, I try and pay off the five most important as soon as I can.

I do the same with personal finances too.

Great place for this list, on your mobile, diary or on your desk … all dependent upon how you live your life.

Hope it helps.

Best regards

Simon Hamer

More thin threads that grew stronger – a developing networking story

Monday was a typical Monday.

A few calls on Skype and a bit of progress on the JV on my land, still in its infancy but looking good.

Tuesday.

Meeting with Erica at Il Rosso to give her some help with LinkedIn.

Erica’s a member of the Tuesday Club where I met her again, recently. Erica runs a VA service (Virtual Assistant service). She works with and supplies her services to both, Hewitt Card a well known local firm of accountants and a charity in Sheffield as a PA. Hewitt Card recently sponsored a Business Boost event in Mansfield, in which I was asked to speak. Also speaking were Graham Parker, Nicky Pattinson and Christine Tooze. So we are all intertwined and connected as a group of businesses.

Throughout the meeting with Erica, I realized she has many talents that she is not really exposing to the public and her potential clients. After about 4 hours we planned a way to expand her business and I look forward to helping her contact the people she needs to thrive.

Delighted to have spent the time with Erica.

So on to Wednesday.

In a similar groove, I met Carol Frankland through Anna Girstun at a networking event at Rushcliffe. Anna is another thin thread that grew stronger over the years. Anna runs an Aloe Vera business alongside her marketing business and I’ve tweaked the twitter marketing for her a little. The first time Carol and I met and I thought we could become great friends, so I have sought her out on several occasions to see her. I was reminded a few weeks ago it was time to ring her again when my business partners step son Sam Ruddock was pictured with Colin Jackson at the Queen’s Garden Party. I knew that Carol had been a producer for Colin Jackson in the recent past. Image

Thursday

Early start, off to the Charing Cross Hotel left home at 6.30 a.m., speaking on “How to Use LinkedIn” at 11.30 am. Invited to speak by Blue Ocean Consultancy who had found me through searches and then read my LinkedIn profile. Stayed for the presentation dinner and met a load more great people.

Friday

Off to The Brunts Academy for a budget meeting, for the coming year. Picked up a good contact for one of the governor’s at yesterdays event.

Then to see Mum p.m. and take her weekly shopping.

Saturday

A truly great friend is getting married, so it is back down the M1 to near Harrow, and to Enfield Golf Club to celebrate his marriage.

Sunday

Catch up online, make some great new connections.

On Valentine’s Day

A few words that could make your life as blessed as mine.

If you are not sure if you love someone or not, you do not, just accept that and be grateful you dodged a bullet.Image

I had several near misses with several lovely ladies but they were not right for me.

Deep down inside, because I always knew I needed and wanted a life long partner, I wanted to believe I could make these relationships work. Thankfully, I looked to Mum and Dad as examples and knew I was kidding myself.

Don’t kid yourself, just realize if you have doubts those doubts are real.

I’ve never doubted my love for my lovely wife.

Find someone that completes you and you complete them, and enjoy life.

simonhamer:

I’m an Obama fan and am happy to be judged by others accordingly.

Originally posted on TechCrunch:

President Obama just concluded a group interview with a handful of bloggers on Google+. The 40-minute follow-up to the State of the Union covered a broad range of new issues: drones, Mark Zuckerberg, patent trolls, immigrant gay rights, gun control, the distribution of wealth, and even why the president is so “chill.” More than any interview I’ve seen in recent memory, the Google+ hangout gave a deeper insight into his own philosophy and process, even if it was when he deliberately dodged questions. The very quotable interview is likely to vindicate a lot of political interest groups. Below, we’ve collected the best of the interview.

Why Obama Is ‘Chill’

The president got his nickname “No Drama Obama” from his unwaveringly steady attitude. For the first time, he addressed this personality trait after being asked how growing up in multi-ethnic Hawaii shaped him. “Part of it is that the weather’s nice…

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simonhamer:

Eat your way healthy

Originally posted on Holistic Health & Living:

high-blood-pressureMaintaining a normal blood pressure is extremely important, because your blood vessels affect nearly every square inch of your body and can cause problems as life-threatening as stroke and hypovolemic shock or as comparatively insignificant as dizzy spells and erectile dysfunction.

For those who don’t know, blood pressure is a measurement of the pressure in your arteries during the active and resting phases of each heartbeat. Here’s what the numbers mean:

Systolic Pressure – which is the top number, is the amount of pressure your heart generates when pumping blood through your arteries to the rest of your body.

Diastolic Pressure – the bottom number, refers to the amount of pressure in your arteries when your heart is at rest between beats.

Most people believe that high blood pressure is more dangerous than low blood pressure, and to a certain extent this is true, BUT low blood pressure can kill…

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Does what we say describe our time in history ?

simonhamer:

Interesting – I hope there will be some sort of accurate filtering against white noise, otherwise our era will be remembered for Beiber and Gaga, is that really representative of this generation?

Originally posted on Digital History @ UW:

According to Google’s new n-gram tool, when researching history, words count.

Literally.

By analyzing over 500 billion words from 5.2 million books in Chinese, English, French, German, Russian, and Spanish, the n-gram tool allows users to track the usage of words from 1500AD onwards.

Were they talking about the Renaissance in the 1500s? Apparently they were.

Were they talking about the Renaissance in the 1500s? Apparently they were.

The implications of this tool in terms of historical and cultural research are just beginning to come to light. In the article  “Quantitative Analysis of Culture Using Millions of Digitized Books,” Jean-Baptiste Michel and his fellow researchers suggest that Google’s n-gram can be used to track the emergence of diseases, state censorship and the relative “celebrity” of a given person.

Contrary to popular belief, I am not in fact famous.

Contrary to popular belief, I am not in fact famous.

There is no doubt that the n-gram is, and will continue to be, an extremely useful tool in historical inquiry. However, there are…

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simonhamer:

Smile – this writer has humour !

Originally posted on Dispatches from a grape nut:

OuterLimitsSB

I was listening to the radio while still in bed last weekend and they were talking about how, in the year 775, gamma rays blasted the earth with a heavy dose of radiation.

How did they figure this out, the interviewer asked? It wasn’t from eye-witness accounts, because people wouldn’t have even noticed it.

It also wasn’t from catastrophic damage caused by the radiation, because it didn’t plunge the world into a nuclear winter, nor did it blow away the ozone layer or cause people to grow extra limbs, so there was little evidence of it even happening.

Turns out the scientists found clues by looking at tree rings. And then, in order to find an answer to this, they determined it was caused by two black holes that had collided with each other.

Er, what?

Despite these explanations, I still don’t understand how they figured out that this happened…

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Twitter and searchable tweets

simonhamer:

More visibility from twitter through search

Originally posted on Manlio Mannozzi:

See on Scoop.itDISCOVERING SOCIAL MEDIA

Search Engine Land
Twitter to enable searches for tweets older than a week
CNET
Twitter to enable searches for tweets older than a week. Until now, Twitter search has been limited to tweets less than a week or so old.

See on news.cnet.com

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